Privacy Policy

FlockTrot ("FlockTrot," "we," "us," or "our") is a group trip-planning app for camping and outdoor trips. This Privacy Policy explains what information we collect when you use the FlockTrot mobile app or the FlockTrot website at app.flocktrot.com, how we use it, and the choices you have.

By using FlockTrot, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the app.

1. Information we collect

Account information

FlockTrot uses Google Sign-In to create your account. When you sign in, we receive and store:

• Your name
• Your email address
• Your Google account profile photo (if available)

We do not receive or store your Google password. Authentication is handled by Google and our backend provider, Supabase.

Content you create in the app

To provide the app's features, we store the information you and your trip groups enter, including:

• Trips you create or join, and their dates and details
• Groups you create, join, or claim, and their members
• Itinerary events, meals, and schedules
• Supplies, gear list items, and packing status
• Campsite information, including any photos you upload of campsite maps (via your device's camera or photo library)
• Expenses, cost splits, and balances you log for a trip
• Invite links you generate and the email addresses you invite (if any)
• Messages you send in a trip's group chat, visible to other members of that trip

Location information

If you use a feature like the campsite map or the Itinerary map view, FlockTrot will ask your device's permission before using your location — for example, to show nearby campgrounds or to route your trip from where you currently are. You can decline this permission and still use the rest of the app; location-based features just won't be available.

Push notifications

If you enable push notifications, we store a device token (provided by Apple or Google) so we can deliver notifications about trip activity to your device. You can turn these off at any time in your device's notification settings.

Using FlockTrot on the web

The FlockTrot website at app.flocktrot.com uses the same account (signed in with Google or Apple) and the same trip information as the app. It keeps your sign-in session and a few preferences, such as light or dark mode and which itinerary view you used last, in your browser's own storage on your device. It does not use cookies for tracking or advertising.

Maps, place search, place photos and driving routes on the website come from Google Maps Platform. When you view a map or search for a place, your browser sends that request (the text you searched for, or the places on the map) to Google, and Google's privacy policy applies to it.

App usage information

To understand how FlockTrot is used and to fix problems, the app records a small amount of usage information in our own database. It is never shared with third parties or used for advertising:

• For signed-in accounts: your device platform (iOS or Android), the app version, when you last opened the app, and when you reach key moments such as creating an account or a trip.
• Before you sign in: anonymous counts of the sign-in steps (opening the app, viewing the sign-in screen, choosing Google or Apple, and whether sign-in succeeded, was cancelled or failed, with a short error message). These use a random identifier created by the app, which is not your device's advertising ID, is never linked to your account, and is reset if you reinstall the app.
• On the website: when you visit (once per browser session), which sections you open (for example the itinerary or your groups, never what's in them), and key moments such as creating a trip or sharing an invite.
• When you follow a FlockTrot download link on our website: the link's campaign and whether you are on iPhone, Android or a computer. We do not store your IP address with it, and we do not set cookies.

Information we do not collect

FlockTrot does not use third-party analytics, advertising, or crash-reporting SDKs. We do not show ads, and we do not sell your data to advertisers.

Payment / trip usage information

We track the number of trips your account has created (to apply the free-trip allowance) but do not currently process any payments. If FlockTrot introduces paid features in the future, payment processing will be handled by Google Play Billing, and this policy will be updated before that happens.

2. How we use your information

• To create and maintain your account
• To let you and your trip groups plan, coordinate, and share trip information with each other
• To operate features like invites, shared groups, expense splitting, and campsite maps
• To maintain the security and reliability of the app
• To communicate with you about your account, if needed

3. How your information is shared

We do not sell your personal information. Information is shared only as follows:

• With your trip groups: Trip content (itineraries, supplies, expenses, campsite info) is visible to other members of the trips and groups you participate in — this is the core purpose of the app.
• With service providers: We use Supabase to host our database, authentication, and file storage, Google and Apple to provide sign-in, Cloudflare to host the FlockTrot website, and Google Maps Platform for maps, place search and routes on the website. These providers process data on our behalf and are bound by their own privacy and security commitments.
• With Google Gemini, for AI features: If you use FlockTrot's AI trip-planning features (the "Build a Trip with AI" sheet, or "Ask AI" inside a trip's group chat), the text you type — and, depending on where you use it, a summary of that trip's existing dates/itinerary/supplies, or recent messages from that trip's group chat (which may include messages other trip members wrote) — is sent to Google's Gemini AI service to generate a response. We ask for your explicit permission the first time you use one of these features, separate from this policy, and you can decline and continue using FlockTrot without them. Google's own privacy policy governs how Gemini handles that request.
• For legal reasons: If required by law, or to protect the rights, property, or safety of FlockTrot, our users, or others.

4. Data retention and deletion

We retain your account and trip data for as long as your account is active. You can request deletion of your account and associated data at any time by contacting us at flocktrot@gmail.com, or by visiting our account deletion page. We will delete your personal data within a reasonable time, except where we are required to retain certain records by law.

5. Data security

We use industry-standard security practices, including database-level access controls (row-level security) that restrict who can read or modify trip data, to protect your information. No method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

6. Children's privacy

FlockTrot is not directed at children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us and we will delete it.

7. Your choices and rights

• You can review and edit your profile and group information within the app.
• You can leave a group or trip at any time.
• You can request a copy of, correction to, or deletion of your personal data by contacting us.
• You can revoke FlockTrot's access to your Google account at any time via your Google Account settings.

8. Changes to this policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the app or by other reasonable means. The "Effective date" above reflects the most recent revision.

9. Contact us